Submit your Freedom of Information, Environmental Information Regulation or Subject Access Request online here.


Relevant information




Proof of identity
• current, valid full passport (certified copies must show nationality, place and date of birth, passport number, expiry date, photograph and signature)
• current, valid full UK photo-card driving licence with signature or 'old style' driving licence
• current, valid UK photo-card provisional licence
• Northern Ireland Voter's Card showing your current address
• Armed Forces ID Card
• Residence permit showing your full name and current address. This is issued by the Home Office to non-EU Nationals on sight of your own country's passport. firearms certificate or shotgun licence
• HM Revenue & Customs (Inland Revenue) tax document e.g. tax assessment, statement of account, notice of coding. It must contain your full name and current address. P45s and P60s are not acceptable
• original notification letter from the relevant benefits agency confirming the right to benefits or state pension

Proof of address:
• household utility bill (e.g. gas, electric, water or fixed line telephone but not a mobile phone bill). It must be no more than three months old and show your name and current address
• current, valid full UK photo-card driving licence with signature or 'old style'
• driving licence. Provisional licences are not acceptable as proof of address
• bank, building society or credit card statement. It must be no more than three months old and show your name and current address
• local authority tax bill (e.g. council tax) valid for the current year
• local authority rent book
• solicitor's letter confirming recent house purchase or land registry confirmation (in this case, proof of previous address will also be needed)
• HM Revenue & Customs (Inland Revenue) tax document e.g. tax assessment, statement of account, notice of coding. It must contain your full name and current address. P45s and P60s are not acceptable
• original notification letter from the relevant benefits agency confirming the right to benefits or state pension
• Northern Ireland Voter's Card showing your current address

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Your Additional Details (Main details taken further down this form):









Housing
Environmental Health
Council Tax
Other

Declaration:


• The General Data Protection Regulations (GDPR) provides Data Subjects with a right to access data held about themselves. Completion of this form will enable the Authority to deal promptly with your request for access and to satisfy the legal requirements placed upon it. Further information can be obtained from the Data Protection Officer at the above address.

• I understand that it may necessary for the Authority to obtain more detailed information in order to be satisfied as to the Data Subject’s identity and to locate the Data Subject’s personal data, and that the period in which the Authority must respond under law will not commence until it is satisfied.

• I certify that the information given is to the best of my knowledge and belief correct. I am also aware that if I have knowingly made a false declaration I may be liable to prosecution.

• Basildon Borough Council will provide your information within one month of receipt of the completed form and proof of ID. We will be able to extend the period of compliance by a further two months where requests are complex or numerous. If this is the case, we will inform you within one month of the receipt of the request and explain why the extension is necessary.

• We will provide the information free of charge however we may charge a reasonable fee where a request is manifestly unfounded or excessive, particularly if it is repetitive. The fee will be based upon the administrative cost of providing the information. In rare cases we may refuse to provide the information.

• Your request is being made electronically, if you have provided us with an email address then we will respond in a commonly used electronic format. Hard copies will only be provided if you have specifically asked for them.

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